Privacy policyTellus Inc.
Tellus Inc.｜Privacy policy
Privacy Policy (Personal Information Protection Policy)
Tellus Inc. (hereinafter referred to as “our company”)has established the following privacy policy (hereinafter referred to as "this Policy") regarding users' personal information. This Policy explains what personal information our company collects, how it is used and shared, and how users can manage their personal information.
1. Personal Information
"Personal information" refers to "personal information" as defined in the Act on the Protection of Personal Information. This includes information relating to a living individual that can identify a specific person by name, date of birth, address, telephone number, contact details, or other descriptions.
It also includes data related to appearance, fingerprints, voiceprints, and insurer numbers on health insurance cards that can identify a specific individual on their own (personally identifiable information).
2. Collection of Personal Information
We collect personal information through lawful and appropriate means.
Our company collects identifiable personal information such as name, date of birth, address, phone number, and email address when a user registers for services.
3. Use of Personal Information
We clarify the purpose of use of the personal information we collect to the extent possible.
Except in cases permitted by the Act on the Protection of Personal Information and other applicable laws, our company will not use or process personal information beyond the scope necessary to achieve the intended purposes without the user's consent.
For details, please refer to the "Regarding the handling of personal information"
4. Compliance with Laws and Regulations
Our company recognizes the importance of personal information and complies with personal information protection laws, guidelines, and other related regulations.
5. Security Control Measures
Our company implements measures to prevent unauthorized access, leakage, loss, or damage of personal information, and takes preventive and corrective actions against inappropriate occurrences.
6. Complaints and Inquiries
Our company will promptly respond to complaints and inquiries regarding personal information.
For requests related to disclosure, opinions, inquiries, complaints, or other personal information matters, please contact the following:
Contact for Inquiries and Complaints:
Tellus Office (Tellus Inc.)
E-mail: info@tellusxdp.com
7. Continuous Improvement
Our company will review its management system and measures for personal information protection as necessary and will strive for ongoing improvement.
Established: April 1, 2025
Regarding the handling of personal information
Tellus Inc. (hereinafter referred to as “our company”) follows the laws and regulations regarding personal information protection, governmental guidelines, and other rules when handling personal information while considering the importance of personal information, for protecting personal information.
Collection of personal information
Our company gathers personal information within a necessary range. Personal information will be gathered with legal and fair methods within a necessary range, in order to attain the purpose of use described below, and personal information that could infringe the rights of individuals or harm the interests of individuals will not be collected.
Purpose of use of personal information
Personal information may be used within a necessary range for attaining the following purposes of use regarding our company’s business activities. We will not obtain personal information beyond the scope of said purpose of use or use it for any purposes other than specified ones.
- Identification of users, confirmation of contents of contracts, charging of usage fees, notification on revisions to usage fees and conditions for offering services, notification on suspension, stoppage or cancellation of contracts for services, notification on revisions to conditions, and other items related to the provision of our company’s services
- Sales promotion of our company’s services and questionnaire surveys using a variety of media, including telephone, e-mails, and mails
- Improvement of our company’s services, management of users of our company’s services, and prevention of usage while violating the provisions for services
- Confirmation of requests and orders from customers, and improvement of our response and services
Entrustment of personal information
When entrusting external enterprises with some tasks for information processing, we may provide them with personal information. When offering personal information, we will select entrustees while checking whether they satisfy the criteria for protecting personal information to a sufficient degree and conclude a contract for confidentiality.
Provision of personal information to a third party
We will not disclose provided personal information to a third party, except the following cases.
- The user agrees with the disclosure.
- The disclosure is necessary for protecting the life, physical health, or property of a person, and it is difficult to gain the consent of the user.
- It is necessary to disclose or provide personal information in accordance with a law or regulation.
If information is insufficient
If provided personal information is insufficient, our company’s services may be unavailable.
Disclosure, correction, addition, and deletion of personal information
If you request the disclosure, correction, addition, deletion, or the like of personal information, our company will respond to said request swiftly in accordance with our regulations.
- As part of the procedures for disclosure, etc., we will check the identity.
- We will send you an application form designated by our company by mail. Please request the form at the contact below by e-mail, mail, or telephone. Please inform the staff of your address, name, and telephone number.
- It is necessary to pay the fee for notification and disclosure of the purpose of use. The fee is 1,000 yen (tax included). Please enclose a fixed-amount postal money order or an ordinary money order worth 1,000 yen issued by Japan Post Bank Co., Ltd. with the application form, and send the form.
- You need to pay the fee for issuing a money order and the charge for sending it. When sending an application form to our company by mail, please use a service that records delivery, such as registered mail.
- If your request falls under any of the following, we will refrain from disclosing personal information. In this case, we will inform you of it and the reason without delay.
- There is a risk that said disclosure will harm the life, physical health, property, rights or interests of the user or a third party.
- There is a risk that said disclosure will significantly hinder appropriate business operation.
- Said disclosure would go against a law or regulation.
Management of personal information
We will implement appropriate safety measures against unauthorized access to personal information or the risks of loss, destruction, falsification, leak, etc. of personal information from technical and organizational aspects, and store and manage personal information.
Storage period of personal information
When the contract for use of services is terminated and the storage period of personal information designated by our company ends, we will delete the personal information of users, unless otherwise specified by a law or regulation or personal information that cannot identify individuals is used as statistical data.
Personal information protection administrator
Hideto YAMAZAKI President of Tellus Inc.
Section that deals with inquiries, complaints, and consultation
Tellus Office (Tellus Inc.)
E-mail: info@tellusxdp.com